FUTURES/forward: What to expect, an approximate timeline

Want to know what to expect in the FUTURES/forward mentorship in terms of a timeline? Here is an approximate month-to-month outline to give you a good idea of what happens when.

*Note regarding the timeline for the community-engaged arts projects: This schedule is based on the experiences of previous cohorts. Community-engaged arts projects timelines may vary. However, please do keep in mind that this is a 5-month program and will require good time/project management.

→ FIRST MONTH – Getting started

  • Introductions/orientation – the first of the monthly cohort meetings
  • Access to CiviCRM (online portal) account: contact info, contracts, and other document management system
  • Matchmaking process – mentee with mentor (both mentor and mentee will be presented with a proposed match; each will have the opportunity to accept the proposal or not)
  • Learning Agreement – mentee and mentor collaborate on a “workplan”/learning agreement (LA’s will also establish meeting arrangements between mentee and mentor)
  • Matchmaking process – mentee (artist-in-residence) and host organization
  • Triad Agreement – mentee (mentor assists mentee) and host organization collaborate on a “workplan”/ agreement for artist-in-residency
  • Community-engaged arts project – begin to formulate who, what, how, when, where, why, etc.
  • First payment (first of five payments spread out over the mentorship period)

→ SECOND MONTH – Getting into the work

  • Firming up agreements
  • Submit agreements in first or second week
  • Community-engaged arts project – continue to collaborate with host organization to design project
  • Second payment
  • Monthly cohort meeting

→ THIRD MONTH – Firming up plans and getting down to work on the actual project

  • Concretize and firm up community-engaged project planning in first and second week
  • Collaborate with partner organizations to create permissions and usage agreements for project participants/registrants for art, video, photos, etc.
  • Begin outreach and promotion of project in last week
  • Third payment
  • Monthly cohort meeting

→ FOURTH MONTH – Full on promotion and roll out of project

  • Full on promotion and registration for project
  • ASC workshops/sessions begin in this month
  • Refine/tune project according to participants and process
  • Fourth payment
  • Monthly cohort meeting

→ FIFTH MONTH – Project work continued

  • Project workshops/sessions continue
  • Monthly cohort meeting

→ SIXTH MONTH – Project wrap up and reporting

  • Community-engaged project wraps up by end of first week (second week only if necessary), including wrap up with participants
  • Final reporting to FUTURES/forward as per reporting guidelines (guidelines doc provided)
  • Final payment is contingent on receipt and approval of final report
  • Last monthly cohort meeting

→ EXTENSIONS — To allow mentees the flexibility to make the most of their mentorship, we are including up to an extra month should the mentee feel they will need it. This will be determined on a case-by-case basis. Please inform FUTURES/forward staff if you will need an extension. Informing us should happen by the end of the fifth month, please. Final payment will also be delayed until your report is submitted and approved.



Related

FUTURES/forward Mentorship Program

CONTACT

info@icasc.ca

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